REGULAR MEETING

NEWBERN BOARD OF MAYOR AND ALDERMEN

Date: October 20, 2015

The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson, Kirby Ogden and Bradley Rog-ers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, Chief of Opera-tions Jim Richards and Police Chief Red Barnes.

CALL TO ORDER AND APPROVAL OF MINUTES
Mayor Parker called the meeting to order and asked Alderman Hart to lead the board in prayer.  Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting.  Alderman Hart made a motion to approve the minutes upon showing him as absent and was seconded by Alderman Watson.  All voted aye and the minutes were approved.

VISITORS AND VISITOR BUSINESS
NONE

OLD BUSINESS DEPARTMENT REPORTS
NONE

NEWBERN HISTORICAL SOCIETY
NONE

POLICE DEPARTMENT REPORT
Chief of Operations Jim Richards spoke about the 911 Center and presented an O & M plan.  Chief Richards requested the board review the document and place it on next month’s agenda.  Police Chief Red Barnes addressed the board and presented the monthly stats for the department and gave a neighborhood watch update. Chief Barnes requested approval to hire Timothy Wright as a patrolman.  A motion was made by Alderman Hart to approve the hire and was seconded by Al-derman Ogden.  All voted aye and the motion carried.  

PUBLIC WORKS
Monthly status reports were presented to the Alderman prior to the meeting.

FIRE DEPARTMENT
Doug Tyler addressed the board and stated that it had been extremely busy.

PLANNING COMMISSION
None

VMS
Gary Grimes addressed the board and stated that all is well.

ATTORNEY BILL
A motion was made by Alderman Watson to approve the attorney’s bill and was seconded by Alderman Hart. All voted aye and the motion carried.

NEW BUSINESS

TVA REGULATIONS
Recorder Roberts addressed the board and presented changes to the utility billing guidelines. Recorder Roberts stated that the board had approved the guidelines a few months earlier subject to TVA’s review. Once TVA reviewed the document they suggested changes to verbiage. A motion was made by Alderman Hart to approve the regulations and was seconded by Alder-man Rogers. All voted aye and the motion carried.

BID OPENING
Mayor Parker stated that a bid opening was held for the purchase of a camera system. The sys-tem would be placed to cover all city buildings, the downtown business district and other areas. The City advertised the bid and received one bid from West TN Communications for $27,887.30. Mayor Parker stated that the system would be an invaluable tool to prevent damage to not only City property but other areas as well. After much discussion a motion was made by Alderman Flatt to approve the purchase and was seconded by Alderman Ogden. All voted aye and the motion carried.

TOSHA ORDINANCE
Recorder Roberts presented the Board with a proposed Ordinance update to the TOSHA Policy. Recorder Roberts stated that the City participates in the TOSHA safety program. The participa-tion is completely voluntary but by participating in the program the city is removed from fines in the event of certain accidents. The state auditor stated that the ordinance passed by the City requires updating. Alderman Flatt made a motion to table the item to allow the board to review the ordinance due to its length and was seconded by Alderman Wright.

HANDBOOK AMENDMENT
Mayor Parker addressed the board and stated that the newly adopted handbook needed up-dates to the organizational chart, the layoff policy and the smoking section. Mayor Parker ex-plained that the organizational chart did not include the Library, Purchasing department or the Fire Department. This was an omission in its creation. Mayor Parker requested that the layoff policy be amended to remove seniority as the only criteria in determining the order in which employees are laid off. Mayor Parker also explained that the current policy states that the City of Newbern is a smoke free workplace. This contradicts the current smoking policy adopted by the city in 2007 that follows the state policy on smoking. A motion was made by Alderman Flatt to approve the changes to the hand book and follow the state smoking policy previously in place. The motion was seconded by Alderman Rogers. All voted aye and the motion carried.

QUARTERLY FINANCIAL UPDATE
Recorder Roberts presented the Board of Mayor and Alderman with the first quarter financial numbers for all city funds. Recorder Roberts stated that he would begin presenting this infor-mation monthly.

CLOSING REMARKS
Alderman Rogers thanked all those involved in the Depot Days Festival.
Alderman Wright asked if the scheduled time of the board meeting could be changed to an ear-lier time to make it easier on City employees and residents to make the meetings. A lengthy dis-cussion was conducted and no action was taken.
Alderman Flatt thanked all those involved in the Depot Days Festival and praised its success.
Alderman Hart also praised the Depot Days Festival.
Alderman Ogden thanked all the City department heads for their hard work.

ADJOURNMENT
Mayor Parker led the meeting in the Pledge of Allegiance and adjourned the meeting by accla-mation.