NEWBERN BOARD OF MAYOR AND ALDERMEN

AUGUST 16, 2016

The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson and Bradley Rogers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, and Police Chief Red Barnes.

CALL TO ORDER AND APPROVAL OF MINUTES

Mayor Parker called the meeting to order and asked Alderman Hart to lead the board in prayer. Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting. Alderman Hart made a motion to approve the minutes upon reflecting that Alderman Flatt abstained from the vote to approve the police hire and was seconded by Alderman Watson. All voted aye and the minutes were approved.

OLD BUSINESS

NONE

DEPARTMENT REPORTS

FINANCIL UPDATE

Mayor Parker questioned the financial update which showed lower than expected revenues. Recorder Roberts stated that this was a snapshot from the the first month of our fiscal year and receivables would not reflect until the first of August.

POLICE DEPARTMENT REPORT

Police Chief Red Barnes addressed the board stating that rifles have been purchased. Barnes also thanked the board and Jason Roberts for the support in hiring the latest police officer. Chief of Operations Jimmie Richards gave an update on the Safe room.

PUBLIC WORKS

Monthly status reports were presented to the Alderman prior to the meeting.

FIRE DEPARTMENT

Chief Cottrell approached the board stating one fireman has been hired and two others are in training.

PLANNING COMMISSION

NONE

VMS

Lance Smith addressed the board and stated that all is well.

ATTORNEY BILL

A motion was made by Alderman Hart to approve the attorney’s bill and was seconded by Alderman Flatt. All voted aye and the motion carried.

LIBRARY

NONE

NEW BUSINESS

RED RIVER

Steve Smith with Red River Waste Collection approached the board and requested the body exercise its 5 year extension clause. Alderman Flatt questioned the current terms and if there was an out clause. Recorder Roberts presented the current contract and language which stated that there was an option to extend the current contract at the same terms and the inclusion of an out clause for both parties.

BID OPENINGS

TREE TRIMMING

Recorder Roberts stated that a bid opening was conducted in his office. The bids were as follows:

MCKENZIE TREE TRIMMING $118.53

ASPLUNDH $94.93

BYRD $90.50

SOUTHERN TREE CARE (DID NOT ARRIVE SEALED) $80.00

A motion was made by Alderman Flatt to approve the low bid from Byrd and was seconded by Alderman Hart. All voted aye and the motion carried.

STREET PAVING

Recorder Roberts stated that a bid opening was conducted in his office. The bids were as follows:

FORD CONSTRUCTION
CROWNE RIDGE $93.21
DOWNTOWN SQUARE
PARKS STREET
INTERSECTION REPAIRS $143.75

A motion was made by Alderman Flatt to approve the only bid from Ford Construction and was seconded by Alderman Rogers. All voted aye and the motion carried.

UTILITY PICKUP TRUCK

Recorder Roberts stated that a bid opening was conducted in his office. The bids were as follows:

GOLDEN CIRCLE FORD $39,705.00

GENE LANGLEY FORD $26,998.00

WEAKLEY COUNTY MOTORS $28,161.88

After much discussion a motion was made by Alderman Wright to approve the low bid from Gene Langley Ford and was seconded by Alderman Hart. All voted aye and the motion carried.

DROUGHT MANAGEMENT PLAN

Lance Smith addressed the board and presented a proposed drought management plan for the City. Mr. Smith stated that this was a requirement and outlined the City’s plans in the event of a drought and our steps on any non-compliance. A motion was made by Alderman Hart to approve the plan and was seconded by Alderman Watson. A roll call vote was requested and passed 5-0.

CLOSING REMARKS

Bradley Rogers addressed the board concerning the NAPA sewer line move. Alderman Rogers reaffirmed his objection to the city funding this project. Alderman Rogers directed City Recorder Jason Roberts to keep up with the expenditures on the line movement and provide a detailed report on its progress. Alderman Flatt presented the board with information regarding the City’s purchasing policies and information his daughter had collected from various sources. During the discussion Daniel Adams with Thompson Machinery addressed the board and questioned the City’s leases. After much discussion the meeting proceeded.

ADJOURNMENT

The meeting was adjourned for the start of the Beer Board.

BEER BOARD

Recorder Roberts addressed the board and stated that a renewal request was submitted from Total Package. The request passed the requirements for renewal. There was a unanimous vote for passage.