REGULAR MEETING

NEWBERN BOARD OF MAYOR AND ALDERMEN

Date: April 19, 2016

The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson, Kirby Ogden and Bradley Rogers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, Chief of Operations Jim Richards and Police Chief Red Barnes

CALL TO ORDER AND APPROVAL OF MINUTES

Mayor Parker called the meeting to order and asked Alderman Ogden to lead the board in prayer. Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting. Alderman Hart made a motion to approve the minutes upon showing him as absent and was seconded by Alderman Watson. All voted aye and the minutes were approved.

OLD BUSINESS

CONDEMNATION

Recorder Roberts addressed the board and stated that a bid had been let to acquire demolition services on the condemned properties. Alderman Hart inquired about the York St. property. Mayor Parker stated that the board had granted a 3 month extension on the condemnation and we were waiting to hear from the proposed purchaser.

DEPARTMENT REPORTS

FINANCIAL UPDATE

Recorder Roberts presented financial figures for the year to date activities.

POLICE DEPARTMENT REPORT

Police Chief Red Barnes addressed the board and presented the monthly stats for the department and stated the newly acquired police trucks should be delivered in the next three weeks.

OPERATIONS

Chief of Operations Jim Richards stated that Armory siren is in operation. The school will fence in the area for security.

PUBLIC WORKS

Monthly status reports were presented to the Alderman prior to the meeting. Mayor Parker commended the department heads on their hard work.

FIRE DEPARTMENT

NONE

ATTORNEY BILL

A motion was made by Alderman Wright to approve the attorney’s bill and was seconded by Alderman Flatt. All voted aye and the motion carried.

PLANNING COMMISSION

The Planning Commission met in regular session and denied a request that would have allowed a company to install a radio tower inside a street right of way. The commission felt this was not in the best interest of the City.

VMS

Lance Smith addressed the board and stated that all is well.

NEW BUSINESS

SWIMMING POOL

Recorder Roberts addressed the board and requested permission to hire Logan Tivey to run the swimming pool this summer. Recorder Roberts stated that Mr. Tivey has worked at the pool for three years and was prepared to operate the pool. A motion was made by Alderman Hart to approve the hire and was seconded by Alderman Watson. All voted aye and the motion carried.

BID OPENINGS

CN Railroad Grand

Mayor Parker stated that bids were solicited on the installation of plantings along approximately 2000 feet of railroad track between York St and Jefferson St. One bid was submitted by Stanfield’s Nursery.

STANIELD NURSEY
PLANTS : $26,565.41
INSTALLATION : $27,464.35

Alderman Flatt and Wright spoke in opposition of the grant stating that they felt there were better opportunities to spend the monies. After much discussion a motion was made by Alderman Ogden to deny the grant and was seconded by Alderman Wright. All voted aye and the grant was denied.

PUBLIC WORKS BUILDING

Recorder Roberts stated that a bid opening was held for the erection of a new public works building. Recorder Roberts stated that the bids were much higher than anticipated. The item was tabled by acclamation

STREET LIGHTS

Recorder Roberts stated that a bid opening was held for the purchase of Street lights for the downtown renovation. The bids were as follows:

LIGHTING DESIGN
POST TOP $ 2,935.00
PENDANT $ 3,585.00

HOLOPHANE
POST TOP $ 2,668.96
POST TOP SQUARE $ 2,968.96
PENDANT $ 3,420.99
PENDANT SQUARE $ 3,720.99

A motion was made by Alderman Flatt to approve the low bid from Holophane and was seconded by Alderman Rogers. All voted aye and the motion carried.

SPEED LIMITS

Alderman Flatt addressed the board concerning the variance in speed limits on the entrances to the City. Alderman Flatt requested that the speed limits be made consistent. TDOT will be contacted by the City to see how to facilitate this request.

BUDGET COMMITTEE

Mayor Parker addressed the board and stated that Budget Committees would be formed soon. Mayor Parker asked the board if they had any problems with having one budget meeting similar to how the board met last year. The consensus of the board was that they had no issue with this type of meeting.

ADJOURNMENT

Mayor Parker led the meeting in the Pledge of Allegiance and adjourned the meeting by acclamation.