NEWBERN BOARD OF MAYOR AND ALDERMEN
Date: April 19, 2016
The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson, Kirby Ogden and Bradley Rogers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, Chief of Operations Jim Richards and Police Chief Red Barnes
CALL TO ORDER AND APPROVAL OF MINUTES
Mayor Parker called the meeting to order and asked Alderman Ogden to lead the board in prayer. Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting. Alderman Hart made a motion to approve the minutes upon showing him as absent and was seconded by Alderman Watson. All voted aye and the minutes were approved.
Recorder Roberts addressed the board and stated that a bid had been let to acquire demolition services on the condemned properties. Alderman Hart inquired about the York St. property. Mayor Parker stated that the board had granted a 3 month extension on the condemnation and we were waiting to hear from the proposed purchaser.
Recorder Roberts presented financial figures for the year to date activities.
POLICE DEPARTMENT REPORT
Police Chief Red Barnes addressed the board and presented the monthly stats for the department and stated the newly acquired police trucks should be delivered in the next three weeks.
Chief of Operations Jim Richards stated that Armory siren is in operation. The school will fence in the area for security.
Monthly status reports were presented to the Alderman prior to the meeting. Mayor Parker commended the department heads on their hard work.
A motion was made by Alderman Wright to approve the attorney’s bill and was seconded by Alderman Flatt. All voted aye and the motion carried.
The Planning Commission met in regular session and denied a request that would have allowed a company to install a radio tower inside a street right of way. The commission felt this was not in the best interest of the City.
Lance Smith addressed the board and stated that all is well.
Recorder Roberts addressed the board and requested permission to hire Logan Tivey to run the swimming pool this summer. Recorder Roberts stated that Mr. Tivey has worked at the pool for three years and was prepared to operate the pool. A motion was made by Alderman Hart to approve the hire and was seconded by Alderman Watson. All voted aye and the motion carried.
CN Railroad Grand
Mayor Parker stated that bids were solicited on the installation of plantings along approximately 2000 feet of railroad track between York St and Jefferson St. One bid was submitted by Stanfield’s Nursery.
PLANTS : $26,565.41
INSTALLATION : $27,464.35
Alderman Flatt and Wright spoke in opposition of the grant stating that they felt there were better opportunities to spend the monies. After much discussion a motion was made by Alderman Ogden to deny the grant and was seconded by Alderman Wright. All voted aye and the grant was denied.
PUBLIC WORKS BUILDING
Recorder Roberts stated that a bid opening was held for the erection of a new public works building. Recorder Roberts stated that the bids were much higher than anticipated. The item was tabled by acclamation
Recorder Roberts stated that a bid opening was held for the purchase of Street lights for the downtown renovation. The bids were as follows:
POST TOP $ 2,935.00
PENDANT $ 3,585.00
POST TOP $ 2,668.96
POST TOP SQUARE $ 2,968.96
PENDANT $ 3,420.99
PENDANT SQUARE $ 3,720.99
A motion was made by Alderman Flatt to approve the low bid from Holophane and was seconded by Alderman Rogers. All voted aye and the motion carried.
Alderman Flatt addressed the board concerning the variance in speed limits on the entrances to the City. Alderman Flatt requested that the speed limits be made consistent. TDOT will be contacted by the City to see how to facilitate this request.
Mayor Parker addressed the board and stated that Budget Committees would be formed soon. Mayor Parker asked the board if they had any problems with having one budget meeting similar to how the board met last year. The consensus of the board was that they had no issue with this type of meeting.
Mayor Parker led the meeting in the Pledge of Allegiance and adjourned the meeting by acclamation.