REGULAR MEETING

NEWBERN BOARD OF MAYOR AND ALDERMEN

Date: February 16, 2016

The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson, Kirby Ogden and Bradley Rogers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, Chief of Operations Jim Richards and Police Chief Red Barnes.

CALL TO ORDER AND APPROVAL OF MINUTES

Mayor Parker called the meeting to order and asked Alderman Watson to lead the board in prayer. Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting. Alderman Hart made a motion to approve the minutes and was seconded by Alderman Watson. All voted aye and the minutes were approved.

VISITORS AND VISITOR BUSINESS

None

OLD BUSINESS

LIBRARY GRANT
Recorder Jason Roberts read a resolution approving the application for a grant for the Newbern Library. This grant would be used for the recently purchased library site. A motion was made by Alderman Flatt to approve the resolution and was seconded by Alderman Ogden. All voted aye and the motion carried. Sylvia Palmer addressed the board and stated that the Library board recommends TLM Associates as the architect for the construction of the library. A motion was made by Alderman Hart to approve the Library Board’s recommendation and was seconded by Alderman Rogers. All voted aye and the motion carried.

Alderman Rogers addressed the board and stated that it was his desire to name the library the
Veterans Memorial Library. After much discussion the item will be presented to the Library Board for review.

DEPARTMENT REPORTS


FINANCIAL UPDATE
Monthly status reports were presented to the Alderman prior to the meeting.

NEWBERN HISTORICAL SOCIETY
None

POLICE DEPARTMENT REPORT
Chief of Operations Jim Richards spoke about the Safe room. Police Chief Red Barnes addressed the board and presented the monthly stats for the department and gave a neighborhood watch update. Barnes stated that Office Tippit had just attended the criminal investigation school and expressed is desire to send all of the officers to the school due to its importance.

Mayor Parker stated that it was his desire to dedicate the existing safe room to the victims of the 2006 tornado and their families on April 2nd. A dedication ceremony would be planned on that date.

PUBLIC WORKS
Monthly status reports were presented to the Alderman prior to the meeting. Alderman Wright commended the Underground Utilities crew on their hard work repairing the water main blowouts.

FIRE DEPARTMENT
Chief Cottrell presented a packet to the aldermen including a letter clarifying his responsibilities as chief.

PLANNING COMMISSION

ORDINANCES
Two ordinances were presented to the board as recommended by the Newbern Planning Commission. The first ordinance would rezone property on South Monroe Street from C-M to R-5. The second ordinance was a text amendment to the industrial zone to include a miscellaneous section. This section was omitted in the original draft. A motion was made by Alderman Flatt to dispense with the readings and approve the ordinances and was seconded by Alderman Hart. All voted aye and the motion carried.

CONDEMNATION LIST
Recorder Roberts presented a list of properties that were inspected by John Pleasant and deemed to be unfit or unsafe. Recorder Roberts stated that the condemnation process required a letter be sent to each property owner giving them proper notice and an appellate response sheet. A motion was made by Alderman Flatt to condemn the properties and was seconded by Alderman Ogden. All voted aye and the condemnation process would begin.

BUILDING INSPECTOR
Recorder Roberts stated that he had spoken with John Pleasant about serving as the City’s building inspector. Recorder Roberts stated that Mr. Pleasant had received permission from his employer to assume this role if it pleased the Board. Recorder Roberts stated that the City currently participated in the State building inspector program and felt that employing Mr. Pleasant would be much cheaper on the builders and residents. A motion was made by Alderman Rogers to opt out of the State program and employee John Pleasant and was seconded by Alderman Wright. All voted aye and the motion carried.

VMS
Gary Grimes addressed the board and stated that all is well.

ATTORNEY BILL
A motion was made by Alderman Flatt to approve the attorney’s bill and was seconded by Alderman Wright. All voted aye and the motion carried.

TML GRANT

BID OPENINGS

MOWING
A bid opening was conducted for the outsourcing of the mowing of all city property currently
mowed by the Street Department. The bids were as follows:

GREEN THUMB
MOWING: $ 3,170.00
SPRAY: $ 1,900.00

TRAVIS'S LAWN CARE
MOWING $:1,985.00
SPRAY:N/A

RIGGS
MOWING:$ 2,340.00
SPRAY:$ 1,200.00

PRO MO
MOWING:$ 3,055.00
SPRAY:$ 7,200.00

TAYLOR LAWN
MOWING:$ 3,620.00
SPRAY:N/A

RELIABLE
MOWING:$ 3,741.00
SPRAY:$1,064.00

TENNLAWN
MOWING:$ 2,800.00
SPRAY:$ 2,300.00

Recorder Roberts stated that City Purchaser Harold Dunivant checked the references the low bid of Travis’s lawn care and was satisfied by his inspection. A motion was made by Alderman Hart to approve the low bid on mowing contingent on contract construction and was seconded by Alderman Ogden. All voted aye and the motion carried.

WATER TANK MAINTENANCE
A bid opening was conducted for the Water Tank Maintenance. 

 

Recorder Roberts stated that in his opinion the City was not prepared to recommend a qualified
bidder. The proposals would be reviewed by Lance Smith from VMS and Casey and a
recommendation would be presented. A motion to table the item was made by Alderman Wright
and was seconded by Alderman Rogers. All voted aye and the motion carried.

CLOSING REMARKS
Alderman Justin Wright congratulated the Co-Ed Cheerleaders on winning the World
Championships in Orlando, FL.