REGULAR MEETING

NEWBERN BOARD OF MAYOR AND ALDERMEN

Date: January 19, 2016

The Newbern Board of Mayor and Aldermen met in regular session in the Board Meeting Room at the Newbern Municipal Building. Mayor Olen K. Parker presiding. Aldermen present were Vice Mayor John Flatt, Robert Hart, Justin Wright, Daniel Watson, Kirby Ogden and Bradley Rogers. Also present were City Recorder Jason Roberts, Office Manager Cindy Reed, Chief of Operations Jim Richards and Police Chief Red Barnes.

CALL TO ORDER AND APPROVAL OF MINUTES

Mayor Parker called the meeting to order and asked Alderman Hart to lead the board in prayer. Mayor Parker asked if the Board of Mayor and Aldermen had reviewed the minutes from last month’s meeting. Alderman Hart made a motion to approve the minutes upon showing him as absent and was seconded by Alderman Flatt. All voted aye and the minutes were approved.

VISITORS AND VISITOR BUSINESS

WWII MEMORIAL

James Edwards approached the board and requested their assistance on the creation and funding of a WWII Memorial. Mr. Edwards stated that in his opinion a Memorial is sorely needed in our town and offered his help in this endeavor. Mayor Parker requested permission to create a committee of Steve Rogers, Pattye Williams and Mr. Edwards to study the project and form a plan. A motion was made by Alderman Hart to approve the creation and appointments and was seconded by Alderman Wright. All voted aye and the motion carried.

OLD BUSINESS

TOSHA ORDINANCE

Mayor Parker asked the board if they had reviewed the TOSHA Ordinance presented at the last meeting. A motion was made by Alderman Flatt to dispense with the second reading and approve the ordinance. The motion was seconded by Alderman Watson. A roll call vote was requested and passed unanimously 6-0.

SAFEROOM O & M

Mayor Parker addressed the board concerning a proposed Safe Room O & M manual was presented at the last board meeting. Chief Richards stated that the plan covered the operation of the facility and spelled out some of the arrangements between the city and the school system. A motion was made by Alderman Hart to approve the manual and was seconded by Alderman Wright. All voted aye and the motion carried.

DEPARTMENT REPORTS

NEWBERN HISTORICAL SOCIETY

NONE

POLICE DEPARTMENT REPORT

Interim Police Chief Richard Barnes presented the Board with the monthly reports.

OPERATIONS

Chief of Operations Jim Richards spoke about the Safe room and stated that plans for the building had been approved by the two PSAPs and the architect. Police Chief Red Barnes addressed the board and presented the monthly stats for the department and gave a neighborhood watch update.

PUBLIC WORKS

Monthly status reports were presented to the Alderman prior to the meeting.

FIRE DEPARTMENT

Trevor Cottrell presented the Board with a list of equipment in the Fire Department. Mr. Cottrell stated that the FD received donations from Sun Products and Marathon Gas and thanked these organizations for their generosity. Mr. Cottrell stated that there were firemen that wanted to address the board. Chad Cunningham, Joey Fortner and Steve Reuben addressed the board expressing concerns they had about the meeting held at City Hall with the fireman. Alderman Flatt stated that it was his desire to move forward from the past events and for us all to work together. Mayor Parker thanked the department and echoed the sentiment of moving forward and working together. After much discussion Alderman Hart made a motion to rescind the suspension on Chief Cottrell and was seconded by Alderman Ogden. A roll call vote was requested and the motion to rescind failed 4-2 with only Aldermen Hart and Ogden voting in the affirmative.

PLANNING COMMISSION

NONE

VMS

Gary Grimes addressed the board and stated that all is well.

ATTORNEY BILL

Alderman Hart asked about the Barker Brothers reference on the billing. Recorder Roberts stated that the City had filed a lawsuit against Barker Brothers concerning overbilling. A motion was made by Alderman Watson to approve the attorney’s bill and was seconded by Alderman Ogden. All voted aye and the motion carried.

RESCUE SQUAD

William Capps presented the monthly status reports and stated that the Rescue Squad had been volunteering at Pinson searching for the missing child.

NEW BUSINESS

Mayor Parker requested confirmation of his appointment of Richard “Red” Barnes as chief of Police for the City of Newbern. Mayor Parker stated that Red had served in the department for 23 years, instituted a COPS program, neighborhood watch and a foot patrol program. Mayor Parker stated that he felt Red would serve the City and department well. A motion was made by Alderman Ogden to approve the appointment and was seconded by Alderman Rogers. A roll call vote was requested and passed unanimously. Red was given 90 days to satisfy the residency requirement.

LIBRARY GRANT

Mayor Parker requested permission to approve the application for a library grant for the acquisition and renovation of the new library location. A motion was made by Alderman Hart and was seconded by Alderman Watson. All voted aye and the motion carried.

POLICE VEHICLES

Mayor Parker presented the Board with a description, specs and state bid for trucks the Police department wanted to put into the fleet. Mayor Parker stated that this would be the first time Trucks were being considered to be used as patrol vehicles. Mayor Parker stated that the trucks were comparable in price with the cars purchased previously and should retain a much higher resale value. Questions were raised as to the need for a 4x4 vehicle. Mayor Parker stated that the PD currently had only one vehicle that could be driven in a snow or ice event and these vehicles would be an asset in such conditions. A motion was made by Alderman Ogden to purchase the vehicles and was seconded by alderman Rogers. All voted aye and the motion carried.

Recorder Roberts stated that it was his recommendation to approve the low bid from Security Bank at the 5 year term. This payment should allow a buffer to continue to repair the remainder of the aging fleet. A motion was made by Alderman Flatt to approve the 5 year term and rate from Security Bank and was seconded by Alderman Rogers. With Aldermen Wright and Hart abstaining due to conflicts the motion carried.

Recorder Roberts stated that he was required to receive approval from the TN Comptroller’s office prior to entering into a note agreement. One of the many steps was to submit a resolution from the Board stating their desire to obtain the loan. Recorder Roberts presented the aforementioned Resolution. A motion was made by Alderman Hart to dispense with the reading of the resolution and approve the resolution. The motion was seconded by Alderman Ogden. A roll call vote was requested and passed 5-0 with Alderman Wright abstaining.

QUARTERLY FINANCIAL UPDATE

Recorder Roberts presented the Board of Mayor and Alderman with the monthly financial numbers for all city funds.

CLOSING REMARKS

Justin Wright congratulated Chief Barnes and bragged on the staff on their commitment to the Chief. Alderman Wright thanked Chief Barnes for his years of service to the City.

The remaining Aldermen echoed the sentiments expressed by Alderman Wright with Alderman Ogden also thanking the City Department heads for their hard work.

ADJOURNMENT

Mayor Parker led the meeting in the Pledge of Allegiance and adjourned the meeting by acclamation.